How to Configure Email Accounts in Outlook

The following tutorial is for setting up Outlook email accounts that are hosted on cPanel hosting. All websites hosted by Studio 1 Web Design are on cPanel accounts on Unix based (Linux or CentOS) servers. Follow these steps to configure Outlook to send and receive email from your computer.

Part One – Create a New Email Account

1. Launch Outlook and click Tools > E-mail Accounts

2. Select the “Add a new e-mail account” radio button and then click “Next.”

3. Select the POP3 radio button and then click “Next.”

4. Enter the name of your new Email account …

5. Enter your Email address …

6. Next, enter the remaining four settings you need to configure your Email account:

1. The user name
2. The account password
3. The incoming (POP3) mail server, and
4. The outgoing (SMTP) mail server

These are the four pieces of information you will need to setup and maintain any Email account. In this example, please note that the outgoing mail server is setup to use your ISP’s SMTP server. This is the most reliable way to setup the outgoing mail server.

The password of the Email account is NOT the password of your hosting account…there is a difference). Optionally, you can choose “Remember password”. This way, Outlook won’t have to prompt you for your password every time you logon.

Please Note: This is in regards to the outgoing mail server – in this case, your ISP’s SMTP server. You need to obtain this information from them. Normally, your ISP will already have authenticated you in order for you to access the Internet through their network and they don’t usually require you to login to their SMTP mail server to access it. But this is not always the case. You will need to check with your ISP and find out if you are required to login. If so, they will issue you a a user name and password to access their SMTP mail server.

7. The final screen of the New E-mail Account Wizard indicates that you have finished setting up the new Email account. Click “Finish” to save your settings.

 

Part Two – Modify Your Email Account Settings

8. In the Outlook main window click Tools > E-mail Accounts

9. Select the “View or change existing e-mail accounts” radio button and then click “Next.”

10. Alternately, you can setup the outgoing mail server to “mail.yourdomain.com” (without the quotes). But in this case you must check the checkbox labeled “My server requires authentication” in the Outgoing Server tab of the “More Settings” dialog. The hosting account’s SMTP server does require users to be authenticated before allowing email to be sent through their network.

11. Select the Outgoing Server tab and check the checkbox labeled “My server requires authentication” and then select the radio button to “Use same settings as my incoming mail server”. This will authenticate you with the same account name and password for the outgoing mail server that is used for the incoming mail server.

Note: If you are using your ISP’s outgoing mail (SMTP) server and it requires an account name and password for authentication, then select the “Logon using” radio button and then enter the account name and password in the boxes provided.

12. Note for AOL users. If your ISP is AOL then you may be able to set the outgoing SMTP mail server to:

smtp.aol.com

If you use smtp.aol.com as your outgoing mail server, then you must un-check the checkbox “My server requires authentication”.